Match the type of performance to your guests
Table entertainment can work during drinks, gaps in service or a room changeover. Roaming performers are useful when guests are moving around and you want small moments of entertainment throughout the room. A stage act works better when everyone can focus at the same time and has a good view. Describe the age range, languages, accessibility needs and the level of interaction you want, so performers can explain which formats suit your event.
Build performance slots into the running order
Tell the entertainer when their performance fits, including meal service, speeches, music and any late arrivals. Ask how long the full slot lasts, how many sets are included and whether there is a break between performances. If you need hosts or surprise performers, agree who introduces them, where they wait and how they will receive their cue. Give the venue and entertainment supplier the same running order.
Check what the act needs from your venue
Compare performance area, ceiling height, sound, lighting, setup time and whether the act needs a changing room or secure storage. Some entertainment can move between guests with little equipment. A larger show may need rehearsal, equipment access and help from a technician. For outdoor performers, discuss wind, rain, shelter and where they can move if conditions change. Ask what is covered in the quote and which arrangements stay with the organiser.
Frequently asked questions
What entertainment works during a wedding drinks reception?
Consider close-up magic, roaming performances or another short act that can move between groups. Tell the performer where guests will gather and how long the reception lasts, so they can suggest a format.
Can an entertainer adapt their performance for a corporate event?
Ask what can be adapted, such as welcome lines, audience interaction or a brand theme. Share the event tone and any content restrictions in advance, and agree whether custom material affects the fee.
How can I compare quotes for different performers?
Compare total time on site, the size of the performance team, set lengths, travel and any equipment included. Ask for recent examples for a similar audience and get the venue requirements in writing.