A good fit forInformal weddings, community-style gatherings and outdoor celebrations where the venue can support the proposed setup.
Compare the whole meal
Ask what the quoted portion includes: meat, rolls or plates, accompaniments, sides, sauces and serving staff. Explain whether guests will expect a full meal or later-evening food. Discuss children, non-meat choices and how those alternatives are prepared and served, rather than treating them as an afterthought.
Confirm where preparation happens
Some offers involve cooking on site; others bring prepared food to a finishing or serving station. Ask the supplier to describe their actual process, arrival time and equipment. Share the venue's access restrictions and cooking rules so the caterer can confirm what is feasible.
Set a clear start and finish
A large serving station needs a plan for queues and a defined food window. Tell the supplier about speeches, ceremonies or other fixed moments that may delay the meal. Agree setup, service, clearing and departure times, and ask how schedule changes or extra guests would be handled.
BEFORE YOU ASK FOR QUOTES
The details worth agreeing.
- State whether guests need a full meal or evening snack.
- Ask for portions, sides and serving style in writing.
- Plan suitable alternatives for guests who do not eat the main menu.
- Confirm cooking space, facilities, shelter and venue permission.
- Agree staffing, service duration, waste removal and collection.
A USEFUL STARTING BRIEF
Make it specific to your event.
Replace the bracketed details. Keep names, contact details, exact private addresses and named health information out of the shared brief.
Hog roast-style catering for [occasion] and [guest count] in [area], served at [time]. Please include portions, sides, serving items, non-meat alternatives, staff, access requirements, travel and clearing in your offer.Open the planning hub ↗
QUESTIONS TO CLEAR UP
Before you decide.
Will the supplier cook the roast at the venue?
That depends on their service. Ask about preparation, arrival and cooking arrangements before booking; do not infer them from a photograph or a short package name.
How do I find this style through Workavelle?
Start with BBQ and explain that you want a hog roast. Caterers decide whether they can provide that particular menu, venue setup and service date.