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Wedding stationery, invitations and event signage

Plan stationery that helps guests know what to expect before they arrive and where to go on the day. Consider save-the-dates, invitations and information cards first, then plan the welcome sign, table plan, menus or event branding. Bring these pieces into one brief if you want them to share a design.

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Choose what guests need before the event

List the pieces you want to send and work out quantities by household or invitation group. Include information about travel, the running order and how guests should respond. A designer can adapt a house collection or create a bespoke suite. Ask about the time allowed for revisions, digital versions, envelopes, printing and delivery, especially where guests need to respond by a particular date.

Plan signs and printed pieces for the venue

Walk through the way guests will arrive, find their seats and move between spaces. A welcome sign, seating plan, table numbers, place cards and menus can each have a clear purpose. For a conference or brand event, add registration signs, room names, sponsor graphics or directional signs. Share the venue layout, display dimensions and intended placement with the supplier so they can suggest suitable formats.

Agree proofs, quantities and the final print schedule

Set deadlines for wording, logos, guest numbers and final approval. Check whether the quote includes design changes, samples, printing, delivery and any stands or fittings for signage. Ask how late changes to names or seating are handled and whether ordering a few spare pieces is useful. Plan the table-name and guest-list handover privately after choosing a supplier.

Frequently asked questions

How many wedding invitations should I order?

Count by invitation, household or group, then add any keepsakes or spare copies you want. Give the supplier a separate count for items such as place cards or menus, which may be needed for each guest.

Can one designer create invitations and matching signs?

Ask for a coordinated stationery and signage package. Share the full list from the start so the designer can carry the same colours, type and artwork across formats and quote for printing or digital files.

What should I send for a table plan or welcome sign quote?

Include the approximate number of guests, preferred size and finish, style references, and deadline. Say how the item will stand or hang, and agree when the final seating list or wording needs to be supplied.

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