Choose a space for the way your guests will use it
For weddings and private parties, think through the journey from arrival to the last dance. A room that seats everyone at dinner may need a different layout once a band and dance floor are in place. For a conference, ask for capacities in theatre, cabaret and boardroom layouts, plus quiet spaces for calls and separate rooms for breakout sessions. If you want an outdoor reception, check the location and capacity of the wet-weather alternative before you book.
Compare dry hire, minimum spend and venue packages
With dry hire, you typically arrange extras such as catering, furniture or staffing yourself. Ask what already comes with the room, which external suppliers it accepts and whether there are charges for cleaning, security or late access. For a minimum-spend or per-person package, check what counts towards the price and how it changes if guest numbers move. Get a breakdown of the deposit, VAT where applicable, and any charges for staying beyond the agreed hours.
Check access and timings before committing
Walk through where suppliers unload, how far they carry equipment and when they can set up and collect it. Ask about step-free routes, accessible toilets, parking and public transport, and share any specific access needs with the venue team. For evenings, confirm any music curfew and the time guests must leave. If you plan a ceremony and reception in one room, ask who handles the changeover and where guests can wait.
Frequently asked questions
Can I bring my own caterer or mobile bar?
Ask the venue before approaching suppliers. It may offer a list of approved caterers or request insurance documents. Check kitchen access, power, bar arrangements and corkage or outside catering charges with the venue team.
What should I ask about on a venue viewing?
Ask to see the room in a similar layout, the supplier entrance, toilets and any wet-weather space. Bring your running order and ask which hours are included for access, setup, the event and clear-down.
Can I enquire while my date or guest count is still flexible?
Yes. Give a date range and your smallest and largest likely guest numbers. Ask each venue how long it can hold a date and when final numbers affect the contract or price.