Brief a cake maker on the design, flavours and portions
Describe the occasion, colours and any design references, then explain which parts of each reference you want to keep. If you are ordering a wedding cake, say whether the venue will serve it after a meal or put it out with evening food. Ask for a portion estimate for the size and shape quoted and check whether different tiers can have different flavours. If you are comparing celebration cakes, ask how tastings work and whether sugar flowers, toppers or custom decorations vary the price.
Build a dessert table around the occasion
A dessert table can be the main sweet course or a small selection to accompany a cake. Decide whether you want individual portions such as cupcakes, brownies and mini desserts, or larger items the venue will cut and plate. For a corporate reception, explain whether guests will be standing and whether you need branded pieces or takeaway boxes. Confirm which supplier brings the stands and display equipment, who replenishes the table and how long the display needs to be set out.
Confirm delivery, venue set-up and dietary information
Give the cake maker the venue’s access window and a contact for the person receiving the cake. Ask who sets it up, whether the stand is hired and when any hired items need to go back. Check who cuts and serves the cake and whether the venue charges for that. Share dietary requirements directly with the supplier before booking. Ask for written allergen information for the confirmed menu and discuss how the supplier handles cross-contact and identifies individual portions on the day.
Frequently asked questions
How many wedding cake portions should I order?
Tell the cake maker your expected guest count and whether the cake is the main dessert or part of a wider menu. Ask how the quoted servings are calculated and share the cutting instructions with whoever will serve it.
Can I book a dessert table without a big cake?
Ask for a menu of individually served desserts, cupcakes or sweet treats and a proposed quantity for your guest numbers. Check if delivery, initial styling and stands are included and whether someone needs to restock the table.
Does a celebration cake quote include delivery and set-up?
Check whether the quote is for collection, delivery to the venue door or delivery and display set-up. Ask how a hired stand is returned and who supplies instructions for handling, storing and serving the cake.