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Mobile bar hire for weddings and events

Set the pace for your reception with a mobile bar, cocktail service or welcome drinks station. A wedding in a marquee may need a complete staffed bar, while a conference reception might call for a short drinks service with simple choices. Start with the date, area and guest count, then describe how you want the drinks service to run.

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Choose a bar setup that suits the venue

Freestanding bar counters can work indoors, and a trailer or converted horsebox can suit an outdoor event with an accessible pitch. Tell the operator where the bar will stand and describe the route from the unloading point. Ask about shelter, counter dimensions, power and water, and what setup and pack-down involve. For a large group arriving together, discuss the number of serving points and the staffing plan for that first rush.

Compare staffed bars and drinks packages

Quotes may cover bar hire and staff, a set drinks package, a hosted tab, or a bar where guests pay for their own drinks. Compare glassware or cups, ice, garnishes, staff hours, travel and any minimum spend. Set a clear drinks budget and discuss what happens when a tab reaches its limit. If the venue provides drinks or you are bringing your own, ask whether the supplier offers bar staff and equipment separately.

Plan the drinks around the event timetable

Share the arrival time, speeches or meal schedule and planned finish. A short welcome menu can suit the busiest period, with a wider selection later. Include alcohol-free cocktails and soft drinks in the brief. Ask who will coordinate glass collection and water for tables, and confirm venue arrangements around drinks service with the venue and supplier before booking.

Frequently asked questions

Can I hire bar staff to serve drinks I provide?

Ask for staff-only bar service and set out what the venue already has. Check who supplies the bar counter, ice, glassware, mixers and equipment, and who takes care of leftover stock and clearing up.

Can a mobile bar operate outdoors?

Share the ground surface, access route and available shelter. Ask the supplier for the pitch dimensions and utility requirements, and agree a wet-weather location with the venue if the bar needs to move.

What should I put in a mobile bar enquiry?

Include guest numbers, opening hours, your preferred payment arrangement and drinks choices. Mention power, water, serving space and whether the supplier is also needed for welcome drinks, table service or glass collection.

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