A good fit forEvents with an entirely plant-based menu, or occasions where guests need thoughtfully planned vegan options.
Say whether the whole event is vegan
A fully vegan menu and a few vegan portions within a mixed meal are different briefs. Explain the guest count, the role of the meal and whether you want the same dishes offered to everyone. Ask for a clear menu description rather than relying only on a dietary label.
Compare variety and service together
Consider the balance of main dishes, sides and desserts, along with portions and how guests will be served. A delivered platter, a hot buffet and a seated dinner require different facilities and staff. Tell suppliers the style of occasion you want, not just which ingredients you avoid.
Keep dietary needs distinct
A vegan label does not answer every guest's dietary or allergy questions. Share general requirements without named health information in the public brief. Ask the supplier directly about ingredients, substitutions and preparation arrangements, and agree how guests will identify and receive the food intended for them.
BEFORE YOU ASK FOR QUOTES
The details worth agreeing.
- Clarify a fully vegan event or a specified number of vegan portions.
- Describe the meal format, menu variety and serving window.
- Ask for ingredient information and a plan for any substitutions.
- Discuss individual dietary requirements directly and privately.
- Confirm labelling, separate serving utensils where needed and staff responsibilities.
A USEFUL STARTING BRIEF
Make it specific to your event.
Replace the bracketed details. Keep names, contact details, exact private addresses and named health information out of the shared brief.
A [fully vegan/menu with vegan portions] service for [guests] at [occasion] in [area]. Preferred format: [buffet/other]. Please describe the complete menu, portions, ingredient information, service, equipment and full price.Open the planning hub ↗
QUESTIONS TO CLEAR UP
Before you decide.
Does vegan catering mean food is suitable for every allergy?
No. Discuss each relevant requirement with the supplier and ask them to explain the ingredients and preparation arrangements for the actual menu. Do not treat one dietary label as an allergy-safety guarantee.
Is there a dedicated vegan availability filter?
Start with the catering service you need, such as Buffet, and state that you want a vegan menu in the brief. The caterer must confirm whether their offer meets the requirement.