A good fit forReceptions, launch events and celebrations where guests will talk, move around and eat without a full place setting.
Decide whether this is a welcome or the meal
A few bites before dinner and a standing reception replacing dinner need different quantities. Give the caterer the event length, the next meal time and whether guests are likely to arrive hungry. Ask for a clear number of pieces or rounds per guest, with portion expectations explained.
Make service part of the brief
Passed trays, a staffed station and a self-service display are not the same offer. Consider how guests will move through the room, how staff will reach quieter areas and where used items will go. Tell the supplier if short speeches, demonstrations or photography interrupt the planned food service.
Keep the menu useful for the room
Ask whether items can be eaten neatly while standing and whether guests need cutlery. Discuss hot and cold items, preparation space and the point at which each round is served. Share general dietary needs early, then agree individual requirements and food information privately with the caterer.
BEFORE YOU ASK FOR QUOTES
The details worth agreeing.
- Give the reception duration and whether another meal follows.
- Ask for the number and size of bites or rounds per guest.
- Confirm passed service, a station or a displayed spread.
- Check kitchen access, hot holding and last-minute assembly space.
- Allow for clearing, napkins, service staff and the finish time.
A USEFUL STARTING BRIEF
Make it specific to your event.
Replace the bracketed details. Keep names, contact details, exact private addresses and named health information out of the shared brief.
Canapés for [guest count] at a [type of reception] in [area], from [start] to [finish]. [A main meal follows/this is the main food service]. Please suggest a clear quantity per guest and include staffing, service equipment, travel and clearing.Open the planning hub ↗
QUESTIONS TO CLEAR UP
Before you decide.
Does canapé catering replace a main meal?
Only if you and the caterer plan it that way. Explain the length and purpose of the event so the supplier can propose quantities and a service format appropriate to your brief.
How do I request canapé quotes?
Choose Buffet and describe the reception, desired service style and food quantities you want discussed. Compare each supplier's specific menu and inclusions before choosing whom to contact.